Isla Bennett Homes

1. Meeting Procedures and Approvals Jun 22 2026

Main Actions

The council appointed Lloyd as interim city clerk and approved the June 22, 2026 meeting minutes and expenditures totaling $776,267.13.

2. Animal Control Ordinance Amendment Jun 22 2026

Decision

The amendment to city code title nine chapter one section nine one four was approved in the second reading.

3. Yard and Sign Variations - First Readings Jun 22 2026

Hillcrest Rear Yard Variation

At 408 Hillcrest, a rear yard variation was proposed for a garage addition with a condition limiting accessory structures to one shed up to 200 sq ft.

Hillcrest Side Yard Variation

At 410 Hillcrest, a side yard variation was proposed for a driveway to access a detached garage, with a grass setback adjustment approved to 3.5 feet temporarily.

Brook Rear Yard Variation

At 102 Brook, a rear yard variation was proposed to reduce setback to 12.7 feet with conditions for natural screening and accessory structure limits.

Next Steps

These variations are first readings and will be considered for approval at the July 27, 2026 meeting.

4. Police Department Summer Outreach and Events Jun 22 2026

Summer Outreach Program

The program offers free trips for children with police officers and volunteers. Recent trips included Harper College and the park district pool.

Upcoming Events

July 23: Trip to Camp Duncan
July 31: Likely Lincoln Park Zoo visit
August 1: Chicago Fire Game
August 4: National Night Out event
August 5: Back-to-school backpack giveaway

Community Impact

The outreach program fosters positive relationships between police and children, with many kids recognizing officers by name.

1. Parking Repair Proposals Jul 15 2026

Main Concern

The asphalt parking lot is cracked and needs repair. One company quoted $1400 and can complete the work within 7 days.

What Was Discussed

Need to get at least 3 proposals for projects over $5000.
For projects under $5000, fewer proposals are acceptable.
One company already found; will seek at least one more for comparison.

Next Step

Send a letter to the company to confirm the board's approval to proceed with the repair.

2. Tesla Charging Cable Policy Jul 15 2026

Main Concern

Resident wants to run an electric cable from a window to charge their Tesla twice a week.

Board Decision

The board does not approve running cables through windows. A proper charging station installation is required.

Next Step

Contact an electrician to explore proper installation options for electric vehicle charging.

3. Dog Policy and Exceptions Jul 15 2026

Main Concern

There are four dogs in the building: one service dog and three small dogs (one rat terrier and two dachshunds).

Board Discussion

Exception proposed to allow dachshunds despite the no-dog rule.
Other dogs except service dogs will not be allowed.
Dachshunds must coexist peacefully with the service dog.

Additional Notes

Dachshunds help with a mouse problem in the building. They will have cameras and GPS for live monitoring during patrol hours.

Owner Reminder

Residents are reminded not to feed the dogs while they are hunting.

1. Landscaping Jul 19 2026

Main Concern

The board talked about landscaping issues and plans.

1. Dogs for Pest Control Jul 19 2026

Main Concern

Shogun and Edward are performing well in rodent control. Shogun caught about 12 rodents, Edward caught 6 and is still learning.

What Was Discussed

A pay raise for the dogs was proposed to reward their work. Questions about pay were invited.

2. Roof Repairs Jul 19 2026

Main Concern

The board reviewed roof repair needs and options.

2. Swimming Pool Cleaning Jul 19 2026

Main Concern

The swimming pool needs cleaning and a new company will handle it soon.

Important Note

The cleaning cost is $600, which is cheaper than previous arrangements.

3. Next Community Meeting Jul 19 2026

Main Concern

Plans for the next community meeting were discussed.

1. Swimming Pool Cleaning Jul 20 2026

Main Concern

The swimming pool needs cleaning. A $600 quote was received. Final decision will be made at the next meeting.

1. Parking Lot Maintenance Jul 20 2026

Main Concern

The parking lot requires sealing every two years and some potholes need repair to prevent winter damage.

What Was Discussed

Board is interviewing three companies for sealing and repairs.
One quote received so far: $1,200 from ABC Sealing.
Project expected to finish before winter.
Next update expected by August 17 meeting.

Next Step

Review all three proposals by August 17 to decide on contractor and schedule.

2. Pest Control Dogs Jul 20 2026

What Was Discussed

Two dogs named Shogun (5 years old) and Edward (5 years old) are doing a great job catching pests. Another dog may be added soon.

2. Tesla Charger Installation Request Jul 20 2026

Main Concern

Resident from apartment 2F requested permission to install a Tesla charger.

What Was Discussed

Board needs approval from at least three members to proceed.
Licensed electrician quotes are required.
Either resident or board can find electricians.

Next Step

Gather electrician quotes and present to board by August 17 meeting.

3. Entry Door Glass Replacement Jul 20 2026

Important Note

ABC Glass Repair will replace the entry door glass next Monday. The cost is about $350.

3. Dog Policy and Restrictions Jul 20 2026

Main Concern

Dogs are not allowed except for service dogs for residents with disabilities.

What Was Discussed

There are currently 12 dogs in the building, some causing issues like urinating in elevators.
Residents should use back door and stairs for dog access, not front door or elevator.
Proposal to limit dog weight to 35 pounds to allow only smaller dogs.
Board will consult management company and decide by November 3.

Important Note

Service dogs for residents with vision or other disabilities are allowed despite general restrictions.

Follow-Up

This item was not fully resolved during the Jul 20 2026 meeting and is expected to continue at the next meeting.

4. Chimney Replacement and Special Assessment Jul 20 2026

What Was Discussed

The chimney on the roof will be replaced at a cost of $2,300. Residents will receive letters to vote on this special assessment.

Next Step

Send postal service letters to all residents for voting on the chimney replacement special assessment.

1. Departmental Updates and Community Outreach Aug 5 2026

Community Outreach

Summer outreach included field trips for youth unable to attend regular trips, with 64 kids visiting Harper College and 47 kids visiting Camp Duncan. Upcoming trips include Santa's Village and a Chicago Fire game.

Officer Recognition

Officer Don Vasquez was recognized for his expertise in financial crimes and his work coordinating with federal agencies on bank fraud investigations.

Recruitment Efforts

The department is actively recruiting new officers, with 33 applicants so far. Recruitment includes attending power test events and offering ride-alongs to applicants.

Upcoming Events

July 29: Rob Roy Ice Cream Social
August 4: National Night Out with displays and activities
August 5: Summer Celebration Backpack Giveaway

1. LLC Structures and Financial Management Aug 5 2026

Main Concern

Proper separation of finances by legal entity is crucial for bookkeeping, tax preparation, and liability protection.

Important Note

Using an umbrella insurance policy and not overcomplicating LLC structures helps protect assets effectively.

Suggested Improvement

Maintain clear bookkeeping or hire a CPA to avoid 'piercing the corporate veil' which can void protections.

2. Garage Sale Permit Fees Starting 2027 Aug 5 2026

Permit Fees

Starting January 15, 2027, the application fee for a garage sale permit will be $10. The daily permit fee will be $15 per day.

For example, a Friday to Sunday sale will cost $45 total.

2. Owner Compensation and Loan Qualification Aug 5 2026

Main Concern

Lenders prefer owners to receive W-2 income rather than only distributions for better loan qualification.

Important Note

Reasonable compensation is necessary to avoid IRS issues and support social security benefits.

Suggested Improvement

Balance W-2 salary and distributions to maintain proof of income and social security contributions.

3. New Motorcycle Tag Fee Starting 2027 Aug 5 2026

Fee Details

The motorcycle tag fee will be $45 starting January 1, 2027.

3. Tax Strategies and Investment Financing Aug 5 2026

Main Concern

Using debt strategically, like mortgages and margin loans, can enhance investment returns despite tax implications.

Important Note

Donating appreciated stock or using donor-advised funds can reduce capital gains taxes effectively.

Suggested Improvement

Consider charitable giving strategies as part of tax planning to maximize deductions and support causes.

4. Closed Session on Personnel Matters Aug 5 2026

Session Purpose

The closed session was held under exception 5 ILCS 120-2C1 to discuss appointment, employment, compensation, discipline, performance, or dismissal of specific employees or volunteers.

4. Social Security and Disability Considerations Aug 5 2026

Main Concern

Underreporting income and avoiding social security taxes can severely reduce disability benefits later.

Important Note

Reasonable compensation and proper tax reporting support better social security outcomes.

5. Coordination Between Property Managers and Accountants Aug 5 2026

Main Concern

Property managers and accountants work side by side but handle different aspects of investor reporting.

Important Note

Investors typically contact property managers, who coordinate with accountants for financial reporting.

1. Swimming Pool Opening and Summer Hours May 5 2026

Main Concern

The pool opens May 23. Hours are 8:00 AM to 9:00 PM daily. Residents must use access cards. Guests must stay with residents. Children under 14 need adult supervision.

Decision for Now

The Board approved the proposed summer pool hours.

2. Free Community Golf Course Access May 5 2026

What Was Discussed

Residents requested easier golf course access. The Board agreed to allow free play with reservations. Guest fees still apply.

Decision for Now

Free golf course access approved starting June 1, 2026.

Next Step

The Golf Course Committee will create and share a reservation guide before June 1.

3. Golf Cart Charging Near the Pool May 5 2026

Main Concern

Charging carts near the pool blocks walkways and poses electrical hazards with cords near wet areas.

Decision for Now

Charging near the pool is banned immediately. Temporary charging near maintenance building will be marked.

Next Step

Management will install signs and notify residents about the new charging rules.

4. Security Update and Jose Rodriguez Retirement May 5 2026

Background

Jose has served in security and helped residents with errands and small repairs for many years.

Decision for Now

A Retirement Celebration Committee was created to plan a party and collect voluntary gift contributions.

Next Step

Angela Morris and Linda Carter will gather party ideas and recommend gift contribution amounts at the June meeting.

5. Single-Home Exterior Maintenance Reminders May 5 2026

What Was Discussed

Overgrown bushes
Damaged mailbox posts
Faded address numbers
Trash containers left out after collection

Owner Reminder

Friendly reminders will be sent and residents have May to fix minor issues without fines.

Next Step

Management will send a seasonal maintenance checklist to all 120 homes.

6. Community Security Coverage After Retirement May 5 2026

What Was Discussed

Options include one full-time replacement, two part-time employees, or a security company contract.

Owner Reminder

Residents want the new security person to be visible, helpful, and familiar with the community.

Next Step

The Board will review proposals and present options at the June meeting.

1. Free Golf Course Access Jun 2 2026

Main Concern

Residents can reserve tee times through the clubhouse office. Guests must pay regular fees and residents are responsible for guest damages.

Next Step

The Golf Course Committee will track usage during June and report back in July.

2. Golf Cart Charging Area Jun 2 2026

What Was Discussed

Six permanent charging outlets with timers and covers proposed at an estimated cost of $4,800.

Decision for Now

The Board approved getting two more estimates before deciding.

Next Step

David Bennett will present estimates at the July meeting.

3. Pool Safety and Access Jun 2 2026

Main Concern

Residents holding gate open for visitors and golf carts blocking emergency entrance.

Decision for Now

A marked emergency access lane will be added near the pool entrance.

Next Step

Management will send a pool access reminder and place new signs by June 10.

4. Jose Rodriguez Retirement Party Jun 2 2026

What Was Discussed

Event includes dinner, music, photo display, and remarks. Jose retires at 77 after many years of service.

Decision for Now

The Board approved the date, location, and party plan.

5. Voluntary Community Gift Collection Jun 2 2026

Main Concern

Contributions are voluntary with no pressure. Goal is a generous gift and gift card for leftover funds.

Next Step

Linda Carter will manage collection and report totals at the July meeting. Contributions requested by July 10.

6. Security Replacement Search Jun 2 2026

Main Concern

Residents want personal service and security staff familiar with the community.

Decision for Now

The Board authorized interviews with four candidates.

Next Step

Maria Thompson and Robert Hill will conduct interviews before the July meeting.

7. Landscaping Around Single-Family Homes Jun 2 2026

Main Concern

Uneven grass cutting and damaged sprinkler heads reported near individual homes.

Next Step

Residents should submit landscaping concerns by June 12 with address and photos if possible.

1. Golf Course Access and Reservation Limits Jul 7 2026

What Was Discussed

74 resident tee times were booked in June with good policy compliance. Weekend crowding was noted.

The committee recommended limiting households to one advance weekend reservation at a time.

Decision for Now

The Board approved a 60-day trial limit of one weekend reservation per household.

Resident Reminder

Please follow the reservation and guest policies to help maintain fair access for all residents.

2. Permanent Golf Cart Charging Station Jul 7 2026

What Was Discussed

Three estimates were reviewed. The lowest qualified bid was $4,350 for six outlets with timers, lighting, and safety markings.

Charging near the pool remains prohibited.

Decision for Now

The Board approved the $4,350 proposal for the charging station installation.

Next Step

Installation is scheduled for August. Residents will receive instructions when the station opens.

3. Pool Operations and July Events Jul 7 2026

What Was Discussed

The emergency access lane was painted and new gate signs installed.

The family pool afternoon will include supervised games and snacks.

Decision for Now

The Board approved up to $600 for the July 26 pool event.

4. Jose Rodriguez Retirement Party Plans Jul 7 2026

What Was Discussed

Jose is retiring after many years of service including security and extra resident help.

The party will be held at the clubhouse and pool patio from 4:00 PM to 8:00 PM.

Resident Reminder

Residents are encouraged to bring a short written memory or thank-you note for Jose’s memory book.

Volunteer Info

Volunteers should arrive at 2:30 PM to help set up the party.

5. Community Gift Collection for Jose Jul 7 2026

What Was Discussed

89 of 120 residences have contributed so far. Contributions remain voluntary through July 15.

The plan is to purchase a high-quality watch with an engraved message and provide remaining funds as a gift card.

Message to Residents

Please consider contributing to Jose’s retirement gift. Any amount is appreciated.

Decision for Now

The Board approved the proposed gift plan.

6. New Community Security Staff Jul 7 2026

What Was Discussed

Anthony Wells and Samuel Ortiz were selected after interviews.

They will train with Jose before his retirement.

Decision for Now

The Board approved hiring both candidates subject to final background checks.

Next Step

The Board will review the new security schedule after 90 days.

7. Street and Mailbox Improvements Jul 7 2026

What Was Discussed

Twelve mailbox posts need repair or replacement. The estimated cost is $2,100.

Homeowners can choose the standard design at no cost or pay for an upgraded design.

Decision for Now

The Board approved the standard replacement program.

1. Swimming Pool Season Preparation Apr 7 2026

What Was Discussed

The pool area will be cleaned and inspected before summer. Safety features and furniture will be checked.

Next Step

The Pool Committee will provide an opening recommendation at the May meeting.

2. Golf Course and Golf Cart Rules Apr 7 2026

Main Concern

Residents asked about free access to the golf course and safe locations for charging golf carts to avoid hazards near the pool.

Next Step

The Golf Course Committee will prepare recommendations on access fees and charging safety for the May meeting.

3. Shogun & Edward Pest Control and Monitoring Apr 7 2026

What Was Discussed

Shogun, the dachshund was found near the pool after going missing and caught two mice. The Board recognized him as honorary pest control.

Decision for Now

Mr. Abrams agreed that Shogun and Edward will patrol the property every night from 9 PM to 11:30 PM Monday through Friday.

Important Note

Residents are asked not to feed the dogs so they can work effectively.

Additional Details

The two dachshunds will have live streaming cameras and GPS so residents and the owner can see their real-time location and activity catching mice and rats.

4. Community Security and Jose Rodriguez Apr 7 2026

What Was Discussed

Jose helps with security and other resident needs like small repairs and package handling during his free time.

Next Step

Security staffing and long-term coverage will be reviewed again at the May meeting.

1. Attendance and Meeting Opening Jul 14 2026

Attendees

Board members, management staff, community staff, guests, and approximately 42 residents attended in person or remotely.

List of Attendees

ATTENDANCE

Board Members Present:

Maria Thompson, President
David Bennett, Vice President
Linda Carter, Treasurer
Robert Hill, Secretary
Angela Morris, Director

Management Company:

•Blue Harbor Community Management
• Rachel Dawson, Community Association Manager
• Kevin Brooks, Assistant Property Manager

Community Staff and Guests:

Jose Rodriguez, Retired Security and Community Support
Anthony Wells, Community Security
Samuel Ortiz, Community Security
Karen Lewis, Pool Committee
Michael Grant, Golf Course Committee
Mr. Adam Abrams, Shogun and Edward’s Owner
Approximately 42 residents attended in person or remotely.

2. Shogun and Edward Community Pest Control Update Jul 14 2026

Main Concern

Shogun and Edward patrol common areas and have helped reduce mice and rats near the clubhouse and maintenance areas.

Residents are reminded not to feed them while working.

Important Note

The Board received a positive report about Shogun and Edward, the community’s honorary pest control dachshunds.

Residents reported seeing the two dogs patrolling the walking paths, maintenance area, pool surroundings, and other common areas during their evening walks. Several residents observed Edward locate and catch a mouse near the maintenance building.

Shogun is now 15 years old, but residents said he remains alert and continues to guide Edward. The Board described Edward as Shogun’s apprentice. Shogun appears to be teaching him where to search, when to stop and listen, and how to safely inspect areas where mice may be hiding.

During the past few months, residents and maintenance staff have noticed fewer mice and rats around the clubhouse, pool equipment area, and maintenance building. The Board thanked Shogun and Edward for their surprisingly effective work.

Residents were reminded not to feed the dogs while they are working. Treats may be given after their patrol with permission from their owner.

Decision

Shogun remains Senior Honorary Pest Control Inspector; Edward remains Apprentice. No salary, only praise and supervised treats.

3. Free Community Golf Course Access Jul 14 2026

What Was Discussed

Free golf access remains popular.
One advance weekend reservation per household limits overcrowding.
Guest fees apply; residents ensure guest compliance.
Consideration of automatic release of unused tee times two hours prior.

Decision and Action

Free access continues. Management and Golf Committee to review adding automatic release of unused tee times.

4. Jose Rodriguez Retirement Party Report Jul 14 2026

What Was Discussed

Retirement party included dinner, music, speeches, and a memory book.
Jose recognized for years of service and extra help to residents.
He received an engraved watch and gift card from resident contributions.

Decision

Jose’s photo and appreciation message will be placed in the clubhouse. Thanks to the Retirement Celebration Committee.

5. Permanent Golf Cart Charging Station Jul 14 2026

What Was Discussed

Installation scheduled for August with six outlets, timers, lighting, and safety markings.
Charging near pool remains prohibited for safety reasons.
Charging hours will be controlled to avoid long parking.

Action

Management will prepare proposed charging hours and parking rules before opening.

6. Rental Homes Within the Community Jul 14 2026

What Was Discussed

Owners must report rental activity with tenant and lease details.
Current rental process working well with no major issues.
Short-term and unreported rentals are not allowed.

Decision and Action

Rental registration process will continue. Management will prepare a rental checklist for owners to be included in the next email.

7. Management Company Performance and Possible Fee Increase Jul 14 2026

What Was Discussed

Management responded well to requests and events.
Possible 10% fee increase proposed at contract renewal.
Residents appreciate work but want careful review of increase.

Action

Management agreement and fee increase to be discussed at next Board meeting. Written explanation will be provided.

8. Annual Budget and Annual Community Meeting Jul 14 2026

What Was Discussed

Budget preparation started covering major expenses and new fee considerations.
Annual community meeting scheduled for September 15, 2026 at 6:30 PM.
Residents will receive announcements by email and bulletin board postings.

Action

Treasurer and management will prepare budget draft and send meeting announcement.

Rodent Control Support Reimbursement Jul 14 2026

Main Concern

We want to keep our community free from mice and rats. To help with this, Mr. Abrams is providing two dachshunds trained to catch these pests.

What Was Discussed

The HOA approved reimbursing Mr. Abrams for his time with the dogs. The amount is $1,500 per month for 10 months.

Important Note

This arrangement helps control rodents in a natural way and supports community health.

Next Step

Residents can report any rodent sightings to the HOA to help track progress.

1. Swimming Pool Guest Limits Aug 2 2026

Main Concern

The pool area is crowded on weekends with not enough chairs for all guests.

Decision for Now

Limit guests to two per unit on Saturdays and Sundays. Reminders about pool rules and cleaning up will be sent.

2. Rodent-Control Service with Dogs Aug 2 2026

Service Details

Two dogs: Edward (5 years) and Shogun (15 years).
Dogs wear GPS trackers and cameras.
Service four days per week, two hours each day.
Monthly cost: $1,200 including handler and reports.

Resident Guidelines

Do not feed or distract the dogs while working.
Signs will be posted to remind residents.
Residents should keep pets away during service times.
Reports and approved camera recordings will be available.

Purpose and Results

The dogs locate rodents and identify problem areas. Squirrels found are safely released away from the property.