1. Financial Report and Budget Updates Jun 18 2025
Treasurer's Report
As of May 31, 2025, total assets are $1,149,739.78 with expenditures year-to-date of $148,796.17.
Reserve Fund Transfer
The Board approved moving $150,000 from operating funds to reserves to reflect collected reserve expenses.
CD Renewal
A CD of $212,561.02 was reinvested for 10 months at 3.75% interest rate.
2. Fire Extinguishers Installation Jun 18 2025
Approved Proposal
The Board selected Intelligent Systems Services for installation at a cost of $17,579.96.
3. Building Painting and Gas Meter Maintenance Jun 18 2025
Interior Painting
Magic Hands Construction approved for painting ceilings, walls, doors, and thresholds at cost not to exceed $20,000.
Gas Meter Painting
Porst Painting approved to paint gas meters at $150 per building.
4. Pool Valve Repair Jun 18 2025
Repair Details
The valve repair involved 3 valves and cost $1,786.98.
5. Privacy Fence Request Jun 18 2025
Board Decision
The Board agreed unanimously that the Association will not pay for the privacy fence.
6. Squirrel Damage and Drain Tile Installation Jun 18 2025
Approved Work
Drain tiles will be installed at 131 and 135 Wolcott at a cost of $2,038.64.
7. 2023 Audit and Insurance Renewal Jun 18 2025
Audit Summary
The Association ended 2023 with a surplus of $64,445 as per Cantey & Associates draft audit.
Insurance Renewal
Insurance coverage renewed with Crum Halstead from July 1, 2025 to July 1, 2026 at $125,462.
8. Rules Violations and Architect Review Jun 18 2025
Warning Letters
Warning letters will be sent to addresses on file for rules violations.
Architect Review
An architect will be hired for a review of all buildings at an approximate cost of $1,000.
1. Financial Report and Budget Sep 17 2025
Treasurer's Report
Checking: $221,194.15, Reserves: $759,119.03, Other: $16,242.59, Total Assets: $996,555.77
Expenditures MTD: $174,857.73, YTD: $497,808.19
2026 Draft Budget
The draft budget for 2026 was reviewed and will be mailed to homeowners before the November meeting.
2. Plumbing Inspection Sep 17 2025
Proposal Approved
The Board unanimously approved televising all common pipes at $195 per building.
3. Landscaping, Snow, Tree Pruning, and Pool Maintenance Sep 17 2025
Landscaping and Snow
Contract awarded to Yellowstone Landscape for snow removal and landscaping seasons with specified seasonal costs.
Tree Pruning
Sunrise Tree Care approved for pruning all trees on property, cost not to exceed $19,800.
Pool Painting and Cover
Pool painting contract awarded to Arias Prime Maintenance for $8,950 with non-slip paint. Pool Dolphins approved for mesh cover at $11,009.35.
Core Aeration
Proposal from Land Escapes for core aeration of common areas approved at $1,675.
4. Gas Meter Painting Sep 17 2025
Proposal Details
Hometown Painters will paint exterior gas meters at a total cost of $14,900.
5. Legal Services, Insurance, and Management Updates Sep 17 2025
Legal Services
Contract approved with Keough and Moody for legal services at $670 per month.
Notices will be sent for unresolved nuisance violations and outstanding balances.
Insurance Renewal
Insurance renewal ratified with Crum Halstead for July 1, 2025 to July 1, 2026 at $125,462.
Management Updates
- Management to seek proposals for common area carpet replacement.
- Arias Prime Maintenance to adjust light timers for time change.
6. Violations and Collections Sep 17 2025
Legal Enforcement
Nuisance violations not corrected timely will be sent to legal. A 30-day notice will be sent to owners with outstanding balances before legal collections.
1. Board Officers Election Jan 21 2026
Main Concern
The Board confirmed the following officers: President Carla Parenti, Vice President Dawn Popiolek, Treasurer Pat Sutton, Secretary John Baerwald, and Director Donna Ostrowski.
2. Approval of Previous Meeting Minutes Jan 21 2026
Decision for Now
The minutes from the November 19, 2025 meeting were approved as written.
3. Treasurer's Financial Report Jan 21 2026
Summary
- Checking account balance: $37,998.62
- Reserves: $995,052.91
- Other assets: $23,624.53
- Total assets: $1,056,676.06
- Expenditures month-to-date: $83,734.78
- Expenditures year-to-date: $721,971.01
4. Manager's Report: Inspections and Extermination Proposals Jan 21 2026
Balcony Inspection
The Board reviewed a proposal from Architectural Consulting Group for balcony inspections but decided to table it for now.
Extermination Proposals
The Board reviewed proposals from Smithereen Pest Management Services, Shepp Pest Control, and Aerex Pest Control but tabled a vote at this time.
5. 2026 Meeting Dates Jan 21 2026
Scheduled Dates
- March 18, 2026
- June 17, 2026
- September 16, 2026
- November 18, 2026
1. Financial Report and CD Renewal Mar 18 2026
Financial Overview
Checking: $31,542.39
Reserves: $1,006,808.80
Other: $26,115.81
Total Assets: $1,064,467.00
Total Expenditures MTD: $38,555.89
Total Expenditures YTD: $130,524.83
CD Renewal
The Board ratified the renewal of a CD that expired on March 6, 2026, at a rate of 3.20% for $219,179.31.
2. Extermination Services Approval Mar 18 2026
Approved Services
Aerex Pest Control will provide one exterior ground treatment ($2,865) and one exterior perimeter barrier spray ($1,880).
Interior treatments are available at $55 per treatment as a homeowner expense.
3. Sealcoating and Pool Repairs Mar 18 2026
Sealcoating
DuBois Paving Co was approved for sealcoating at a cost of $4,988.31.
Baby Pool Painting
Arias Prime Maintenance was approved to paint the baby pool for $1,800 as a reserve expense.
Pool Deck Repairs
Professional Paving & Concrete was approved for pool deck repairs based on the IDPH report at $2,396.
4. Carpet Replacement and Door Frame Painting Mar 18 2026
Carpet Replacement
Mister Natural was approved to replace carpets in common vestibules and hallways at $2,351.76 per entry as a reserve expense.
Door Frame Painting
Magic Hands Construction was approved to paint entry door frames for buildings 1 to 7 at $6,435, contingent on scheduling within three months.
1. Meeting Call to Order and Attendance Jan 29 2025
Main Concern
The meeting was held at the clubhouse with 32.267% of unit owners present or represented by ballot, exceeding the 20% quorum requirement.
2. Approval of 2024 Meeting Minutes Jan 29 2025
Decision for Now
The minutes of the 2024 Annual Meeting were approved as written by unanimous vote.
3. Board of Directors Election Jan 29 2025
What Was Discussed
The candidates John Baerwald, Carla Parenti, Dawn Popiolek, Pat Sutton, and David Willeumier were introduced.
Since the number of candidates matched the open positions, all were elected by acclamation.
Decision for Now
The five candidates were officially elected by unanimous vote without opposition.
4. Meeting Adjournment Jan 29 2025
Decision for Now
The Annual Meeting was adjourned at 6:44 p.m. following a unanimous motion.
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