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Sea Winds Siesta Keys

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1. Attendees Nov 18 2025

Board and Manager Present

Board and Manager Present

The meeting was attended by Treasurer Daniel Brooks, Vice President Karen Mitchell, who joined five minutes late via Zoom, Secretary Emily Carter, Director Michael Turner, and Community Association Manager Robert Hayes. Other owners attended in person or remotely.

Important Note

Note: The names shown above have been changed for software testing and demonstration purposes.

2. Audit and Budget Update Nov 18 2025

Audit Report

The draft audit report was received and unanimously approved by the board during the meeting.

Budget Proposals

A mailer was sent to owners about the December 15, 2025 meeting to vote on cross utilization of reserves and carrying over operating surplus. The proposed monthly homeowner dues will increase to $973.61.

3. Sanitary Line Issues and Inspection Nov 18 2025

Issue Resolution

Units 114 and 115 experienced sanitary line backups which were corrected and sanitized.

Upcoming Inspection

Proposals will be submitted soon to locate, inspect, and camera all sanitary lines on site.

4. Storm Drain Survey and Parking Plans Nov 18 2025

Survey Status

The GPH surveyor completed work on November 7 and 13; results will be sent to the engineer for project start planning.

Parking Arrangements

The manager is working to find parking options for owners and renters during the asphalt application phase at the end of the project.

5. Laundry Room Repairs and Payment Options Nov 18 2025

Lock Repair

The locking mechanism in Laundry Room C will be fixed by Badger Bob Company soon.

Credit Card Proposal

A proposal to allow credit card payments for laundry equipment was discussed but tabled due to insufficient information.

Payment Instructions

Two owners reported not receiving coupon books; the manager explained how to pay assessments online via TCM’s Buildium site.

6. Electrical Panel Safety Concern Nov 18 2025

Fire Hazard

Grounding wires in Building C’s electrical panel showed damage and scorch marks, indicating arcing and potential fire risk.

Repair Decision

The board unanimously approved a $3,500 contract with Miller Electric to install a new sub panel, surge suppression, obtain permits, and coordinate inspection.

7. Maintenance Company Performance Concerns Nov 18 2025

Work Quality Issues

Owners reported poor maintenance including infrequent trash emptying, inadequate weed control, obstructed ramps, uncollected stones, and neglected walkways.

Company Presence

The maintenance company was expected to work 8 a.m. to noon weekdays but reportedly has fewer staff and less presence than promised.

Mulch Issue

Mulch was placed against Building A despite termite company advice against mulch near structures; this will be corrected.

Next Steps

The manager plans to meet with the maintenance company president to address contract performance concerns.

1. Attendees Aug 26 2025

Meeting Participants

Board Members and Guests Present

The meeting was attended by President Laura Bennett, Vice President Karen Mitchell, Treasurer Daniel Brooks, Secretary Emily Carter, Director Michael Turner, Community Association Manager Robert Hayes, and other owners attending in person or via Zoom.

Guests included representatives from Caldwell & Gregory Laundry and PCS Insurance.

Important Note

Note: The names shown above have been changed for software testing and demonstration purposes.

2. Storm Drain Repairs Aug 26 2025

Main Concern

Storm drains have breaks and cannot be sleeved, requiring full replacement. The least expensive bid is $428,000 including new asphalt, parking stripes, and wheel stops.

Discussion Points

  • Engineering costs questioned.
  • Concerns about rental disruptions and traffic flow control.
  • Financing options include special assessment, loan, or line of credit.

Next Step

Board plans a follow-up meeting on August 29 to address scope and financing for storm drain and parking lot repairs.

3. Financial Update Aug 26 2025

Current Funds

Sea Winds has $225,000 in three bank accounts. Audit findings are pending.

Budget Status

Labor costs are over budget by $16,000 and power expenses by $17,000.

Assessment Collections

Last year's roof repair assessment was $381,000; $377,500 collected. One delinquency recently paid; one remains with deadline September 15 before collections.

4. Maintenance and Repairs Aug 26 2025

Completed Repairs

  • Storage Room A interior repairs done.
  • C Building roof hatch and laundry room door frame repaired.
  • Plumbing cleanout valves and irrigation leak fixed.

Upcoming Repairs

Replacement of swollen bike storage louver door approved for $550. New irrigation timer installation starting September 2. Pool furniture repair proposals pending. Clubhouse lighting upgrade bid received for $1,747.

Emergency Electrical Repair

Building A electrical panel replacement approved for $4,504.64 due to fire hazard. Scheduled for September 2. Laundry room will remain closed until fixed.

Pool Room Electrical

Electrical setup found defective; proposals for repair are being reviewed. Board approved spending up to $3,500 for immediate repairs.

5. Laundry Contract Proposal Aug 26 2025

Proposal Details

  • Company to buy, install, maintain, and service machines.
  • Revenue split: 55% to Sea Winds after $10.50 wireless fee.
  • Initial proposal for 4 machines; board requested update for 6 machines.
  • Service repairs usually next day.

Next Step

Company will revise proposal with 6 machines and return with updated numbers.

6. Insurance Renewal Update Aug 26 2025

Market Overview

More carriers and competition in Florida market. Reduction in Citizen policies statewide. Sea Winds saved $45,000 in 2024 by choosing Frontline Insurance.

Potential Savings

Possible 10-12% reduction in payouts for 2025. Deductibles may be lowered from 5% to about 2.5%, reducing deductible from $90,000 to $45,000.

Additional Notes

Wind mitigation study may help homeowners lower premiums. 2026 requires insurance appraisal of entire complex; last done in 2021. Premiums paid this year were $123,532.57.

7. Committees and Upcoming Meetings Aug 26 2025

Building and Grounds Committee

Committee not yet activated; only one volunteer so far. Board seeks more applicants.

Maintenance Contract

New maintenance and janitorial service contract starts September 2.

Next Meetings

  • Storm drain and parking lot follow-up meeting planned for August 29.
  • Regular budget meeting scheduled for September 23, 2025.

1. Attendees and Roles Apr 28 2026

Meeting Attendees

(CAM), TCM partners, and other owners both in person and remotely.

  • President: Laura Bennett
  • Vice President: Michael Turner
  • Treasurer: Daniel Brooks
  • Secretary: Sofia Ramirez
  • Director: Karen Mitchell
  • CAM: Robert Hayes
  • TCM Partners: Jason Miller, Emily Carter, and Rachel Thompson

Note: The names shown above have been changed for software testing and demonstration purposes.

2. Management Update and Transition Apr 28 2026

New CAM Introduction

William Seeley from Trusted Community Management introduced himself as the new CAM. He requested all communications go through his email and explained his role managing day-to-day operations and vendor oversight.

Management Structure

TCM partners explained their roles. Sea Winds is a portfolio client with limited monthly hours, not a 24-hour on-site service.

Former CAM Departure

The previous CAM was dismissed by TCM for internal HR reasons unrelated to Sea Winds. TCM continues to provide management services.

Emergency Procedures

For unit emergencies, owners should contact plumbers directly. For common area emergencies, contact TCM and the board.

3. Landscaping and Grounds Apr 28 2026

Current Landscaping Plans

The board plans phased landscaping improvements along the driveway fence line due to recent sewer work. A new gateway feature is planned.

Landscape Design Proposal

A new landscaping design concept was presented by N’Design. Financial questions delayed board action on this project.

Cleaning and Groundskeeping

A temporary cleaning service covers public areas and light groundskeeping three days per week. The arrangement is being assessed for adequacy.

4. Plumbing Repairs and Maintenance Apr 28 2026

Sewer Blockage

A sewer blockage under Building B was cleared. Additional cleaning and descaling of sewer lines and stacks will be bid and scheduled.

Irrigation Hose Faucet

The front hose faucet at Building A is broken and needs repair to allow irrigation of landscaping near the road.

5. Laundry Services and Equipment Apr 28 2026

Current Status

Three washing machines are rented for Building C laundry room with lease expiring May 1, 2026. Board agreed to continue month-to-month rentals temporarily.

Future Options

  • Replace coin-op with credit card or app payment requiring reliable internet and ownership of machines.
  • Use a laundry services vendor with leased machines and revenue sharing, typically a 7-year contract.

6. Fire Protection Compliance Apr 28 2026

Fire Marshal Citations

Sea Winds cited for missing illuminated exit signage and roof/truss structure placards. These are important for night safety.

Next Steps

Bids requested from Impact Fire and Palm Island Electric. Fire marshal informed that corrections are in progress.

7. Financial Report and Year-End Review Apr 28 2026

Year-End Review

Florida law requires an annual financial review. Miller and Company was approved to perform the 2025 review and handle any tax matters.

Proxies and Quorum

Additional membership meeting planned to gather proxies after last meeting failed to reach quorum. This affects reserve fund use and tax matters.

8. Proposed Minimum Length of Stay Change Apr 28 2026

Discussion Status

Two board members prepared a proposal on minimum length of stay. General owner feedback was gathered but formal discussion postponed.

Follow-Up

This item was not fully resolved during the Apr 28 2026 meeting and is expected to continue at the next meeting.

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Meet Nicholas Mishewski!

Nicholas Mishewski from Remax is a trusted real estate broker known for his friendly approach and expert guidance. He's here to help Isla Bennett Homes residents with all their real estate needs.

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